Automated Workflows

Smart notifications for vet visits, farrier scheduling, race entries, and HISA compliance. Never miss another deadline.

Automation that thinks ahead

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Veterinary Scheduling

Auto-schedule routine exams, vaccination reminders, Coggins renewals, and follow-up appointments based on horse health history and HISA requirements.

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Farrier Management

Track shoeing cycles, alert on loose shoes, schedule resets based on training intensity and surface changes. Coordinate with racing schedules.

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Race Entry Automation

Monitor condition books, auto-suggest races based on class and distance, handle Equibase entries, and track nomination deadlines.

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HISA Compliance

Automated medication withdrawal tracking, pre-race testing reminders, and regulatory reporting for Anti-Doping and Medication Control.

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Breeding Workflows

Mare heat detection alerts, breeding shed scheduling, stallion rotations, pregnancy checks, and foaling watch notifications.

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Financial Automation

Owner billing cycles, training day rates, vet invoice processing, and purse distribution calculations with syndicate splits.

Workflows that understand racing

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Coggins Expiring

Auto-book vet visit when certificate expires in 30 days

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Race Entry Deadline

Alert trainers 48 hours before Keeneland entries close

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Medication Withdrawal

Block race entries if HISA withdrawal period not met

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Breeding Season

Schedule ultrasounds 14 days after breeding

Workflow Builder

Automate the routine. Focus on the horses.

Example: Lameness Detection โ†’ Treatment Workflow
โšก Trigger
Gait sensor detects asymmetry > 15%
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๐Ÿฉบ Action
Notify vet + create issue
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๐Ÿ“‹ Schedule
Flexion exam within 24hrs
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๐Ÿ“ Follow-up
Re-check at Day 7
๐Ÿคฐ Foaling Alert Workflow
Camera detects motion at 2 AM โ†’ Alert night watch + vet on call โ†’ Create foaling record โ†’ Schedule post-foaling exam โ†’ Notify owner โ†’ File Jockey Club live foal report
๐Ÿ’‰ Vaccination Cycle Workflow
30 days before due โ†’ Remind farm manager โ†’ Order vaccines โ†’ Schedule vet visit โ†’ Record administration โ†’ Update Coggins if applicable โ†’ Set next reminder
๐Ÿ‡ Race Entry Workflow
Condition book match found โ†’ Notify trainer โ†’ Confirm jockey โ†’ Submit entry via Equibase โ†’ Update race calendar โ†’ Send owner notification โ†’ Post-race: record result + earnings
๐Ÿ”ง Farrier Rotation Workflow
6-week cycle expires โ†’ Alert barn manager โ†’ Schedule blacksmith โ†’ Record shoe type + notes โ†’ Update hoof condition โ†’ Set next cycle โ†’ Invoice to owner statement
See also: EquiBot Agents โ†’ ยท Integrations โ†’ ยท Issues & Treatment โ†’

Advanced Workflow Builder

Building: "Lameness Detection & Response"

โšก

TRIGGER

Gait sensor anomaly:

โ€ข Stride asymmetry >15%

โ€ข Head tilt >3 degrees

โ€ข Step irregularity detected

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CONDITION

Verify criteria:

โ€ข Horse in active training

โ€ข No recent vet exam (<7 days)

โ€ข Anomaly persists >5 minutes

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ACTIONS

1. Alert trainer via SMS

2. Create lameness report

3. Schedule vet exam

4. Remove from training

5. Log in horse record

See also: EquiBot Agents โ†’ | IoT & Sensors โ†’ | Horse Records โ†’